INTERMEDIATE CLERK

2023-01-12

Los Angeles County Department of Human Resources

Full Time

Description

With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more.
WHEN TO APPLY: We will begin accepting applications on Wednesday, January 25, 2023, from 8:00 a.m. (PT). All applications must be received before 5:00 p.m. (PT) on January 25, 2023.
EXAM NUMBER: R1138L-R
TYPE OF RECRUITMENT: Open Competitive Job Opportunity

Essential Job Functions

Processes documents according to established procedures; examples include reports, charts, tables and lists, bills, receipts, statements, case files, permits, licenses, and notices.
Reviews documents for completeness, accuracy, and compliance with legal and other requirements.
Answers questions and provides information to the public concerning regulations, procedures, forms, applications, programs and services, and permit requests.
Maintains records requiring specialized knowledge and judgment in the selection, compilation, or computation of data; examples include cost records and distribution and control ledgers which can be posted without extensive knowledge of bookkeeping.
Compares or segregates documents where specialized knowledge of the function and more than a routine check for completeness and accuracy is involved.
Utilizes office machines such as computers or terminals, copiers, scanners, or calculators incidental to the performance of other duties.
Searches records and files for data where judgment and discrimination are required in selecting or abstracting material.
Indexes and cross-references records and files.
Sorts, arranges, and files documents and publications; retrieves and issues filed materials.
Calculates amounts due, collects fees, and issues receipts.
Requests, receives, stores, inventories, and issues office supplies, and maintains related records.
Receives, sorts and distributes mail.
Serves as a receptionist or counter clerk as needed.

Requirements

MINIMUM REQUIREMENTS:
OPTION 1: Six months of office clerical experience in the service of the County of Los Angeles or in districts under the jurisdiction of the County -OR-

OPTION 2: One year of office clerical experience outside the service of the County of Los Angeles -OR-

OPTION 3: A certificate or Associate of Arts degree in clerical procedures or office administration from an accredited college

SPECIAL REQUIREMENT INFORMATION:

In order to receive credit for the required degree and/or certification, you must attach a legible copy of the official diploma/transcripts, an official letter from the accredited institution which shows the area of specialization, and/or a legible copy of the official certificate at the time of filing or within seven (7) calendar days from the last day of application filing. If you are unable to attach the required document, you must email it to [email protected]. Please include the exam number, exam title, and applicant ID number. Applications received without evidence of the required certificate or degree will not be considered nor accepted as meeting the stated requirements under Option 3. For more information regarding education, please see the Employment Information document on the LA County Jobs website.

Los Angeles County employees attempting to meet the requirements via experience inconsistent with their official payroll title will be considered for this examination. Applicants claiming out-of-class experience to meet the requirements should describe their out-of-class duties in detail in the Work Experience sections of their application.

WITHHOLD INFORMATION:
No withholds will be allowed for this examination. Experience, certificate, or degree requirement must be fully met and indicated on the application by the last day of filing.
LICENSE: A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS: II – Light: This class includes administrative and clerical positions requiring a light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

EXAMINATION CONTENT: This exam will consist of a multiple choice and/or simulation assessment(s), weighted 100%, measuring:

General Problem Solving Skills
Customer Focus
Learning Potential
Responsibility

MULTIPLE-CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.
APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE LIST.
TRANSFER OF TEST COMPONENTS:

Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.

Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Multiple-choice and/or simulation assessment scores cannot be given over the telephone.
TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary.

An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/. Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.
Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests/.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing grade in the examination will be placed on the eligible list in the order of their score group for a period of twelve (12) months from the date the list is created.
SELECTIVE CERTIFICATION: In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, selective certification may be used for some positions that require special skills and/or training.
VACANCY INFORMATION:
The eligible list resulting from this examination will be used to fill vacancies throughout Los Angeles County as they occur.
AVAILABLE SHIFT: Any

APPLICATION AND FILING INFORMATION: Applications must be submitted online only. Applications will be accepted on Wednesday, January 25, 2023, from 8:00 a.m. (PT) to 5:00 p.m. (PT). We must receive your application before 5:00 p.m. (PT). Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website.

Plan to submit your online application well in advance of the Wednesday, January 25, 2023, 5:00 PM (PT) deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Fill out your application and supplemental questionnaire completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be disqualified.
IMPORTANT NOTES: All information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made per Civil Service Rule 6.04. Falsification of any information may result in disqualification or rescission of the appointment. Utilizing verbiage from the Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. ________________________________________________________
ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
TESTING ACCOMMODATION:
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.
If you have questions regarding this job posting, please contact us using the following information:

Exam Number: R1138L-R
Testing Accommodation Coordinator Email: [email protected]
Teletype Phone: (800) 899-4099 (Alternate : (800) 897-0077)
California Relay Services Phone: (800) 735-2922

Department Contact Name: James Cheung
Department Contact Phone: (213) 738-2084
Department Contact Email: [email protected]